MPSA vs Enterprise Agreement: Which is Better for Your Business?

When it comes to software licensing agreements, Microsoft offers two options for businesses: MPSA (Microsoft Products and Services Agreement) and Enterprise Agreement (EA). But which one is the better choice for your organization? Let`s take a closer look at both options.

MPSA

MPSA is a simpler and more flexible option compared to an EA. It is ideal for companies with between 250 and 2,399 users/devices who want to buy Microsoft licenses and cloud services on a transactional basis, without any long-term commitment.

MPSA allows businesses to purchase licenses and cloud services as needed, without having to commit to a set number of licenses for a certain period of time. This gives organizations the flexibility to adjust their licensing needs based on their current business demands.

Moreover, MPSA offers a streamlined purchasing process, with modern tools for tracking and managing licenses and services.

One potential drawback of MPSA is that it does not include the Software Assurance (SA) program, which provides access to the latest software updates and other benefits. However, businesses can purchase SA separately if needed.

Enterprise Agreement

EA is a more comprehensive licensing program that is suitable for larger organizations with over 500 users/devices. It allows businesses to purchase Microsoft licenses and cloud services for a three-year period with a single agreement.

One of the main benefits of an EA is cost predictability. Businesses can lock in pricing for the duration of the agreement, eliminating the risk of unexpected expenses due to price increases.

Additionally, an EA includes Software Assurance, which provides access to new software releases and other benefits, such as training and support.

However, an EA can be more complex to manage, with a larger volume of licenses and services to keep track of. This can require additional resources in terms of IT staff and software management tools.

Choosing the Right Licensing Agreement

Deciding between an MPSA and an EA ultimately depends on your organization’s specific needs. If your business is smaller and has fluctuating licensing needs, an MPSA may be a better fit. On the other hand, if your organization has a larger user base and requires more comprehensive licensing coverage, an EA could be the way to go.

Consulting with a licensing expert or partner can help you make the best decision for your business. They can provide guidance on licensing compliance, cost management, and help you optimize your licensing investments.

In conclusion, both MPSA and EA have their advantages and disadvantages, and choosing the right one depends on your organization’s specific requirements. Consider your business size, licensing needs, and resources before making a decision.